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Complete Reference Guide · 2026

What is Group Booking
in a Flight? Complete Guide

Everything about group flight tickets — minimum passengers, how to book, refund policies, discounts and airline-wise rules.

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What is group booking in flight?

A group booking in a flight is a reservation for 10 or more passengers travelling on the same route, flight number, and date. Airlines offer special group fares — typically 10–20% below the standard retail price — along with benefits including seat-blocking on a small deposit, flexible passenger name changes before departure, and phased payment (deposit now, balance 14–21 days before travel). Group bookings must be made through authorised travel agents or airline group desks — they are not available on consumer booking websites.

Also called: group ticket, bulk booking, group air ticket, group travel booking, block booking.

What is a group ticket in flight?

A group ticket is an e-ticket issued as part of a group booking. All passengers share a single group PNR (booking reference), but each person receives their own individual e-ticket. Group tickets carry group-specific fare conditions: discounted price, flexible name changes, and special cancellation rules. They look identical to individual e-tickets when printed.

Minimum Passengers by Airline

Group fare minimum requirements across major airlines operating from India

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IndiGo
Minimum 10 passengers
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Air India
Minimum 10 passengers
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Air India Express
Minimum 10 passengers
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SpiceJet
Minimum 10 passengers
✈
Vistara (Air India)
Minimum 10 passengers
✈
Emirates
Minimum 10 passengers
✈
Singapore Airlines
Minimum 10 passengers
✈
Air Arabia
Minimum 10 passengers
✈
British Airways
Minimum 10 passengers
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Thai AirAsia
Minimum 10 passengers
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Qatar Airways
Minimum 10 passengers
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GoAir (GoFirst)
Minimum 10 passengers

How to Book Group Flight Tickets

Step-by-step process for first-time group organisers

1
Contact Group Agent
Reach a registered group booking agent. Provide: route, dates, number of pax, preferred airline and class.
2
Get Fare Quote
Agent requests group fare from airline group desk. Quote usually arrives within 4 hours (advance bookings).
3
Pay 10% Deposit
Pay 10% deposit to block seats. Seats held for agreed period — names not needed yet.
4
Submit Names
Upload all passenger names (as per passport/Aadhaar). Name changes allowed before the cutoff date.
5
Pay Balance
Pay remaining fare 14–21 days before departure. Failure to pay may result in seat release.
6
Get E-Tickets
E-tickets issued for all passengers. Share individual tickets with each traveller before departure.

Group Booking Refund Policy in India

General guidelines — exact terms depend on airline and fare conditions

Cancellation TimelineTypical RefundNotes
More than 30 days before departureFull refund minus admin feeDeposit may be forfeited
14–30 days before departure50–75% refundVaries by airline and fare type
7–14 days before departure25–50% refundHigher cancellation charges apply
Within 7 days of departureMinimal / no refundCheck fare conditions
No-showNo refundTaxes may be refundable
Airline-cancelled flightFull refund or rebookingAirline's obligation

Always confirm the exact refund policy with your travel agent before confirming a group booking.

Group Flight Booking FAQ

Answers to the most searched group travel questions

A group booking in a flight is a reservation for 10 or more passengers on the same route, flight, and date. Airlines offer group fares (10–20% below retail) with seat-blocking, flexible name changes, and phased payment. Group bookings are made through travel agents, not consumer OTAs.
A group ticket is an e-ticket issued as part of a group booking. All passengers share one group PNR, but each gets an individual e-ticket. Group tickets have special fare conditions — discounted price, flexible name changes, and specific cancellation rules.
To book bulk (group) flight tickets: contact a group booking agent → get fare quote → pay 10% deposit → submit names → pay balance → receive e-tickets. Bulk/group bookings cannot be made on consumer websites like MakeMyTrip or Cleartrip — they require a registered B2B group booking agent.
Group booking refund policies in India vary by airline. Generally: cancelling 30+ days before departure gets most of the fare back (minus admin fees); cancelling within 14 days results in higher deductions; cancelling within 7 days may result in no refund. The deposit (10%) is typically non-refundable. Always check the specific fare rules with your agent before confirming.
For large groups (10–500+ passengers): use a specialist group booking agent who has direct access to airline group desks. Provide your route, dates, and passenger count. The agent sources group fares, handles seat-blocking, name submission, and ticket issuance. For very large groups (100+), a charter flight may be more cost-effective — ask your agent.

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